Full Job Description

Overview

Keep construction projects moving by coordinating the office operations that support field teams, clients, and vendors. As a Construction Office Administrator, you'll manage schedules, records, financial paperwork, and day-to-day communication with care and accuracy. Your impact: Organized project information and timely coordination help crews stay focused and clients receive clear updates.

Responsibilities

Manage calendars, project schedules, meetings, and event planning; coordinate vendors and client communication.

Attending meetings and taking detailed minutes to send out meeting recaps to all parties

Maintain and keep BuilderTrend up documents and schedules up to date

Maintain spreadsheets and documents; organize confidential information and office records.

Send out detailed weekly emails to customers detailing work completed that week and upcoming work to follow

Support staff by keeping track of birthdays, planning company parties, ordering apparel, etc

Managing vendor accounts and keeping payments up to date

Organize necessary documents to assist in filing permits

Requirements

Office, administrative, or clerical experience; accounting and finance experience.

Working knowledge of Buildertrend, spreadsheets, Google Drive, DocuSign, and financial or accounting software.

Strong schedule management, organizational, communication, and client communication skills.

Experience with vendor management, bookkeeping, payroll, budgeting, calendar management, and office management is an asset.

Demonstrated technical proficiency, discretion handling confidential information, and the ability to support or supervise a team.

Experience in a construction or similar field preferred

Benefits:

Flexible schedule