Position Summary

Our client is seeking an experienced Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys and paralegals in a fast paced law firm environment. The ideal candidate will be comfortable independently managing multiple tasks, ensuring the seamless execution of legal operations, and providing support as needed.

Key Responsibilities

• Format, edit, and finalize documents, including correspondence, memoranda, and standard

legal documents, in accordance with the Firm's formatting standards using legal-specific

software

• Manage multiple attorney assignments and organize workflow to meet administrative and

attorney needs

• Enter, proofread, and post attorneys' time entries in compliance with Firm timekeeping policies

• Coordinate travel arrangements, including air, hotel, and ground transportation

• Process and monitor expense reports, reimbursements, expert invoices, and check requests

• Utilize audio/video platforms (e.g., Zoom, Teams) to schedule and manage meetings

• Coordinate conferences, meetings, and appointments (in-person and virtual), including

conference rooms and catering per Firm procedures

• Handle complex, confidential, and time-sensitive information with discretion and accuracy

• Partner with the File Records team to create, review, and maintain electronic case files

• Perform additional administrative duties as assigned

Qualifications & Experience

• High school diploma or equivalent required; associate's degree preferred.

• Minimum of 3 years of legal experience in a litigation environment, with a solid understanding of legal terminology.

• Ability to prepare Tables of Contents (TOC) and Tables of Authorities (TOA) in compliance with court requirements

• Familiarity with Federal District Courts rules and filing procedures

• Proficiency in Microsoft Office Suite (Word, Outlook, Excel) in a Windows environment

• Experience with document management systems (e.g., NetDocuments or similar), including strong document organization practices

• Strong time management skills with the ability to support four or more attorneys

• Excellent verbal and written communication skills

• Ability to maintain confidentiality and exercise sound discretion

• Proactive, self-motivated, and able to work independently

• Reliable with strong punctuality and attendance

• Trial and deposition preparation experience